Town of St. Joseph - St. Croix County, WI Minutes of the Finance Committee – St. Joseph Town Hall – February 22, 2011, 6:30 p.m.
Chair Schmit called the meeting to order at 6:30 p.m. and stated that the agenda had been posted on February 18th as required. Present for roll call were: members Dan Gavin, Jim Laird, Brian Gullickson, Kevin Moelter and by phone Bye Barsness; guests Town Board Chair Theresa Johnson, Geri Luepke, Joan Gerhan and later Supervisor Kevin Adkins.
PUBLIC COMMENTS - none
REPORTS, OLD AND NEW BUSINESS
q Johnson gave a brief report from Town Board. Schmit reviewed the printouts of the town funds summary which included the impact fees. Another printout of the budget vs expenditures to date was presented.
q The 2010 Audit Report having been in the hands of the finance committee for a couple weeks, needed no further review. Discussions ensued concerning a potential ½ year audit since Schmit was leaving the office of Clerk/Treasurer. A motion that we make a recommendation to the board that we have a third party person who will perform a reconciliation of all the bank or financial institution statements and transactions of the town for sixty days prior to the transition of the Clerk/Treasurer and after 60 days from the transition date of the Clerk/Treasurer April 11, 2011 (Gavin/Moelter) carried. A motion that the Finance Committee having reviewed the draft audit report issued by Larson Allen and considered inviting the partner in charge to come to a special discussion, decided that that was not necessary because the audit materials / audit report generated no questions that needed the partner to answer and that the finance committee recommend the [Town] Board personally review the audit and accept it as presented by Larson Allen (Barsness/Gavin) carried.
q The document to be drafted by Barsness for the annual meeting presentation was unavailable at this time. An updated 10 year financial projections spread sheet that Barsness had prepared was available and given a cursory review. Due to the many and varied spreadsheets, the naming of each is in question. The spread sheet will be passed to the board acknowledging the committees review.
q The Town Board asked for a recommendation regarding the current spending limits guidelines and amendments proposed by the Heuisers. The committee believes the current guideline resolution is sufficient and to the point with minor clarifying possibilities. A motion that the Town Board review the current spending resolution guidelines leaving the dollar amounts in place, but trying to clarify specific areas that need clarification such as the authority and the headings for each category, items detailed in the budget or not in the budget if they feel clarification is necessary, and anywhere else if they feel it’s necessary (Gavin/Moelter) carried.
Barsness left the meeting at 7:50 p.m.
q A motion to approve the minutes from December 7, 2010 Finance Committee meeting as presented (Gullickson/Moelter) carried.
q Schmit recognized and thanked all the current and past committee members for their service and suggested those interested in joining the new committee express their interest.
It should be noted that the speaker phone does not pick up the public address system and a more modernized way of communication should be investigated by and for the town.
A motion to adjourn (Laird/Moelter) carried at 7:55 p.m.
Marie Schmit, Committee Chair - Town Clerk/Treasurer